THE SCOTTISH MX5 HILLCLIMB & SPRINT REGISTER GOVERNANCE

 

1.TITLE.

The “Scottish MX5 Hillclimb and Sprint Register” hereafter referred to as “The Register”

 

2.OBJECTIVES.

(a) To further interest in motoring and motor sport, by developing a Mazda MX5 single marque Register that will enable low cost entry into motorsport.

(b) To run a Register that will set strict technical limits as laid out below in appendix A. These rules will govern car development and modification in order to maintain a low-cost ethos, ensure parity between competitors and promote reward based on driving ability.

(c) To take part in the Lowland Speed Championship, Highland Speed championship and Scottish Sprint, Hillclimb and Speed Championship in class A9 and Cross Border Championship in class R5.

(d) To administer the Register and participation in competition and individual events to the highest possible standard.

(e)  To afford members such benefits and privileges as it may be possible to arrange.

 

3.CONSTITUTION.

Ladies and Gentlemen of not less than (16) years of age who are members of a Motorsport UK recognised Motorsport Car Club shall be eligible for inclusion as members on the Register.

 

4.MANAGEMENT.

The authority and responsibility for the transaction of the business of the Register and for its management shall be vested in a Committee, who, in addition to the powers and authorities by these rules expressly conferred on them, may exercise all powers and do all acts in furtherance of the objects for which the Register is established.

 

5.ELECTION OF OFFICERS.

 

The Chair and Vice Chair of the Register and the Treasurer, Secretary and Committee shall be elected at the Annual General Meeting and, subject to termination of office by resignation at the next Annual General Meeting following their appointment. The Committee shall have the power to co-opt other members as they deem necessary. The retiring officers and other members of the Committee shall be eligible for re-election.

 

6.COMMITTEE.

 

The Committee shall consist of not less than four and no more than 10 members, inclusive of Chair and Vice Chair, Treasurer and Secretary. The Committee shall elect from amongst its own members a Chairman and a Vice-Chairman. (One half) of the members of the Committee shall form a quorum. Nominations of Candidates for election to the Committee must be received by the Secretary not less than seven days before the Annual General Meeting, with an intimation in writing signed by each Member nominated that he or she is willing to serve. Nominations of Candidates shall be signed by the member proposing them. The Committee shall have the power to appoint a Sub-Committee of not less than three persons to meet on its behalf in respect of any matter which is specially referred to such a Sub-Committee.

 

7.MEETING OF COMMITTEE.

The Secretary either of his own accord or by the direction of the Chairman shall unless otherwise agreed by all the Committee give at least 7 days written notice of a meeting.

 

8.ABSENCE FROM COMMITTEE.

Any member of the Committee who shall, without suitable reasons, absent himself from three consecutive Committee meetings may be called upon to resign his position upon the Committee.

 

9.DUTIES OF SECRETARY.

It shall be the duty of the Secretary to attend in person or by deputy, all meetings of the Committee to take minutes of the proceedings. Such minutes shall be entered in a book and presented for confirmation at the following meeting.

 

10.BANKING.

All moneys of the Register shall be banked by the Treasurer in the name of the Register, and no disbursements shall be made therefrom except in accordance with the form or forms authorised by the Committee.

 

11.INCLUSION ON THE REGISTER.

Applications of candidates for membership of the register shall be submitted to the committee by the secretary, and the inclusion of such candidates shall be at the discretion of the Committee. Applicants must provide their name, address and the make and model of their car plus a signed declaration that they meet and will adhere to the technical regulations outlined in appendix A. Membership of the Register shall continue only for the period covered by the current subscription, and members shall be subject to re-election annually by the Committee. All applications must be made by an individual in his/ her own correct name and be signed by the said applicant personally. Applications by persons under the age of 18 years must be countersigned by a parent or guardian.

 

 

12.VOTING OF COMMITTEE MEMBERS.

 

Each member present at a meeting of the Committee shall be entitled to exercise one vote. The Committee shall vote by ballot if any member present so demands. A vote of one third against any application for membership shall exclude him/her from membership.

 

13.SUBSCRIPTION.

The subscription to the Register will be Twenty Pounds Sterling, reviewed each year.

 

14.PAYMENT OF SUBSCRIPTIONS.

Payable by the 31st March each year.

 

15.NEW MEMBERS.

Any member who has been notified of their election and who fails to pay their subscription within one month of such notification shall be again requested in writing by the Secretary or Treasurer to pay the same, and, if he/ she fails to make payment within fourteen days thereafter their election shall be ipso facto, null and void. No newly elected member shall be entitled to any of the privileges of membership until after the payment of their first subscription.

 

16.NON-PAYMENT.

Any member of the Register who has not paid their subscription within two clear months of the date on which it became due shall be notified of the fact in writing by the Secretary or the Treasurer, and one month thereafter any member who has still failed to pay their subscription may, unless sufficient reason be shown to the satisfaction of the Committee be taken off the Register of members forthwith. No member whose subscription is in arrears shall be eligible to take part in any competitions organised by the Register and under the rules of MOTORSPORT UK.

 

17.RESIGNATION.

Any member wishing to resign their membership shall give notice in writing of such desire to the Secretary on or before the date on which their subscription would have become due for renewal in any year, otherwise they shall be liable to pay their subscription for the ensuing year. Also any member ceasing, voluntarily or otherwise, to be a member of the Register, shall thereafter cease to have any claim upon the property of the Register or to enjoy any privileges of membership, but he or she shall remain liable for the payment of any debts due to the Register from him or her.

 

18.USE OF REGISTER NAME AND ADDRESS.

The name and address of the Register shall not be given by a member as their address for trade, advertising or business purposes or in connection with any legal proceedings.

 

19.LIFE MEMBERS.

Subscribers of not less than 10 times the annual subscription for the time being may be elected Life Members by the Committee and shall be exempt from the payment of annual subscriptions.

 

20.EXPULSION OF MEMBERS.

It shall be the duty of the Committee if at any time they shall be of the opinion that the interests of the Register so require it, such as in the instance of a member breaching the technical regulations set out in Appendix A, to by letter invite the member to withdraw from the Register within a time specified in such letter, and in default of such withdrawal to submit the question of their expulsion to a meeting of the Committee to be held within six weeks after the date of such letter. Members of the Committee shall be given at least 7 days’ notice that a question of withdrawal or expulsion is to be discussed at a meeting of the Committee. The member whose expulsion is under consideration shall be given at least 7 days’ notice of such a meeting and shall be allowed to offer an explanation of their conduct verbally or in writing and if two thirds of the members present shall then vote for their expulsion, he/she shall thereupon cease to be a member of the Register.

 

21.THE ANNUAL GENERAL MEETING.

The Annual General Meeting of the Register shall be held each year upon a date and at a time to be fixed by the Committee. The Annual General Meeting shall:

  • Receive from the Committee a full statement of accounts duly audited showing the receipts and expenditure for the year ending.
  • Receive from the Committee a report of the activities of the Register during the said year.
  • Elect the Chair and Vice Chair, and the Secretary and Treasurer of the Register, and if appropriate, the Solicitor and Auditor.
  • Elect the Committee.
  • Decide on any resolution which may be duly submitted to the meeting as hereinafter provided.
  • Confirm the Register rules for next year.
  • Review and agree the technical rules and regulations.

 

22.SPECIAL GENERAL MEETINGS.

A Special General Meeting may be convened by direction of the Committee, or on a requisition of the Secretary stating the business for which the Special General Meeting is required and signed by not less than 5 members. If the meeting so requisitioned is not convened within 21 days, the said 5 members may convene such meeting. 8 members shall form a quorum.

 

23.AGENDA.

When members wish a matter to be discussed at a General Meeting, the text of such matters signed by at least two members shall be sent to the Secretary at least 14 days before the date of such meetings in writing or by Email , so that it may be included in the Agenda. A copy of the Agenda shall be sent to each member at least five days prior to the meeting, but the fact that any member has not received a copy of the Agenda shall not invalidate the proceedings. No business which is not included in the Agenda shall be discussed at the meeting unless every member present is in favour thereof. Should the proposer of any motion fail to move a resolution in respect of the relevant item on the Agenda, then any other member shall be entitled to do so.

 

24.VOTING.

Every person with a right to be present may exercise one vote. The Chairman shall not vote except in the exercise of a casting vote. At all General Meetings, except as provided in Rule 27, a majority of votes decides a resolution. At any General Meeting any 5 members may demand a Poll, and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman, and a postal vote shall be taken of all members of the Register, the decision of the members, as shown by a postal vote, shall be reported to the adjourned meeting, and shall be deemed to be the decision of such meeting. The Rules relating to collective vote and proxies shall apply as in Clause 14 hereof.

 

25.RIGHT TO BE PRESENT.

No-one can take part in General Meetings unless they have been duly elected as a Member of the Register and paid their subscription according to the rules.

 

26.OBSERVANCE AND INTERPRETATION OF RULES.

Every member binds them self to abide by the rules of the Register, and also by any modifications thereof made in conformity with such rules, and also to accept as final and binding the decision of the Committee in all cases of dispute or disagreement as to the interpretation of these rules.

 

27.ALTERATION OF RULES.

Any alterations may be made in these rules by a General Meeting provided (a) that details of the proposed alteration or alterations are included in the notice of the General Meeting and (b) that the resolution proposing such alteration is carried out by two thirds of those present and voting at such General Meeting or by two-thirds of those voting should a Poll be demanded as provided for in Rule 24.

 

28.EVENTS.

All motor competitions that will form part of the Register competition will be organised by relevant Registers that are held under the rules and requirements of MOTORSPORT UK. Any member convicted of an offence arising out of his being in charge of a motor vehicle in any Register event or on Register business shall be thereupon be liable to expulsion from the Register under Rule 20.

 

29.COPIES OF RULES.

Every member shall be furnished with a copy of the Register rules and regulations upon joining.

 

30.BADGES.

Any badges and membership cards issued to a member shall remain the property of the Register. On termination of their membership, members shall deliver up such badges to the Secretary.

 

31.DISSOLUTION.

The Register may be dissolved by a Special General Meeting convened by direction of the Committee, or on the requisition of the majority of the members. If the resolution of dissolution be duly passed, the Committee shall forthwith liquidate the affairs of the Register, and if there be any surplus assets on realisation, these shall be disposed of at the discretion of the Committee.

 

 

                                                         APPENDIX ‘A’

 

                                         Rules and Regulations for class A9/R5

 

The Scottish MX5 Hillclimb & Sprint Register is open to Mazda MX5 Mk-1, Mk- 2, Mk-2.5 and Mk-3 models. Only Mk-1, Mk-2 and Mk 2.5 models are eligible to enter and compete in Class A9 and Class R5. This is to ensure that we maintain our aim of keeping the class affordable and equal for all. The Mark 3 ECU can, with some expertise, be re-programmed to provide a significant gain in horsepower, which would not be in the best interests of our aims.

 

In 2020 we are keen to build on the success of our current Class A9. We recognise from the number of enquiries we receive that there are many current owners of modified MK-1’s, Mk-2’s and MK3 who might wish to join us competing in the various Championships and at the present time do not have a class in our club. We want to change that and become the host of a broader community of MX5 motorsport enthusiasts. To this end we plan to introduce a new class to our own championship, and we are inviting any MK3 or modified MK-1’s or MK-2’s to join our club and compete in the relevant Championship classes, which at present is class A8.

 

Class A9 will continue to be our main championship formed around our core rules but we will be offering a trophy for the best performing modified MK-1, MK-2 or MK3 MX5 in this more open class under the Championship Rules.

A full copy of rules and regulations can be found in the MOTORSPORT UK Blue book which can be accessed online at www.motorsportuk.org however the crucial area of technical regulations pertaining to the MX5 Register are laid out below;

Cars will run in class A9 and adhere to the technical regulations set down for that class. With the following exceptions:

1.0 ENGINE and ECU

  • Engine block and head casting to remain standard, i.e. No forged pistons, steel crankshafts, steel connecting rods or port modifications allowed. Maximum allowable engine capacity is 1840cc.  Gas flowing, modification of ports/combustion chambers including de-shrouding of valves is forbidden. 3-angle valve seats are allowed.
  • Head skimming is allowable.
  • Cylinder head and valve train will utilise standard Mazda components, i.e. valves, camshafts and timing gears. Regrinding or reprofiling of camshafts to increase duration or change valve timing is not permitted.
  • No forced induction permitted
  • Standard inlet manifold, plenum and throttle body must be retained.
  • Air filter and inlet ducting prior to throttle body are free.
  • Exhaust manifold and system are free, catalytic converters must be retained if fitted as standard.
  • Mazda factory ECU must be utilised. No standalone/aftermarket ECU’s permitted, e.g. Megasquirt, LINK, Adaptronic or any form of piggyback management. Due to the development of the ME221 ECU that fits inside a factory case. Cars may be randomly inspected. Drivers should be prepared to give access to the ECU in the footwell if requested.

 

2.0 DRIVETRAIN

  • Gearbox can be 5 speed or 6 speed from the MX5 range, no aftermarket close ratio gearsets allowed e.g. Quaife.
  • Clutch and flywheel are free
  • Only LSD differentials from Standard MX5 range are allowable including viscous, TORSEN and Superfuji types.
  • No aftermarket LSD’s are permitted i.e. KAZZ, OS Giken, Gripper, etc. Cars will be inspected randomly.
  • Any standard axle ratio from the MX5 range is allowed, i.e. 3.6,3.9,4.1 and 4.3 final drives. The KIA Sportage 4.6 and 4.7 final drives will not be permitted.

 

3.0 WHEELS AND TYRES

  • (a) Wheels are free.
  • (b) All tyres from List 1A and list 1B are permitted.
  • (c) No Tyre Warming permitted.

 

4.0 BRAKES

  • Only MX5 discs and calipers as fitted to any factory car are permitted, e.g. upgrade for early 1600 cars to larger 1800 brakes allowable, Drilled, grooved and dimpled brake discs are allowed.
  • Friction materials are free.

 

 

5.0 SUSPENSION

  • As per MOTORSPORT UK Road car regulations with the exception of Ohlins DFV dampers, which are excluded.

 

6.0 TRIM

  • Cars will run to MOTORSPORT UK Road car regulations; i.e. full trim will be fitted with the exception of carpets/sound deadening.
  • All cars must have a hard or soft top roof fitted.

7.0 DOUBLE DRIVERS

In the case of competitors double driving a car at any event the 1st driver will run at the beginning of the class and the 2nd driver will run at the end of the class. Where event regulations state that driver’s slot in ASAP we agree to hang back and change over in paddock space as opposed to in line. On some occasions we may have to seek permission from relevant clubs to do so.

 

 

                                                          APPENDIX ‘B’

 

                                                    Club Championship

 

The club championship will be run in conjunction with the Scottish Championship events. The best 10 scores will be counted in order to determine the awards which are:

  1. Overall Champion, 2nd Place and 3rd Place.
  2. Best MK-1, MK-2 and MK-2.5.
  3. Best Newcomer. To be eligible to win the newcomers award, you have to be registered with the club before the 1st August and not have competed in sprints and Hillclimbs previously.
  4. Other awards as decided by the Committee.

 

Points will be awarded as follows

1st Place – 10 points
2nd Place – 9 points
3rd Place -8 points
4th Place -7 points
5th Place -6 points
6th Place -5 points
7th Place -4 points
8th Place – 3 points
9th Place – 2 points

10th Place -1 point

 

All other event competitors will receive one point after completion of at least 1 timed run.

 

1 additional point will be awarded for every Competitor who breaks a class record in timed runs.

 

In the event of a tied result for any place at the end of the season the best 11 scores will be counted, then best 12 and so on until the place is decided.

 

All competitors must compete in both a Sprint and Hillclimb event and for the avoidance of doubt no award will be made if this rule is not adhered to.

 

Awards will be presented at the AGM each year.

 

 

 

 

 

 

                                                       Appendix ‘C’

 

                                             2020 Championship Dates.

 

  1. Kames 4th April 2020
  2. Doune 18th April 2020
  3. Kames 10th May 2020
  4. Fintray 16th May 2020
  5. Golspie 6th June 2020
  6. Golpsie 7th June 2020
  7. Forrestburn 13th June 2020
  8. Doune 21st June 2020
  9. Boyndie 27th June 2020
  10. Fintray 5th July 2020
  11. Kames 25th July 2020
  12. Alford 9th August 2020
  13. Forrestburn 30th August 2020
  14. Golspie 12th September 2020
  15. Golspie 13th September 2020
  16. Doune 20th September 2020
  17. Boyndie 27th September 2020
  18. Kames 4th October 2020